Serviços Financeiros do ISCAL

Duties of the Financial Services

The Financial Services, with due regard to their own duties and in narrow cooperation with the IPL Central Services, are responsible for:

1 — Accounting and Treasury Area:

  • Ensuring financial management, as well as the general accounting, analytics and treasury;
  • Prepare the budget projects;
  • Organising budgetary alteration processes, namely those for special credits and the transfer of funds and the anticipated payment of half of the holiday and Christmas allowances in monthly installments;
  • Under the law, proceed to record, on a computerised system, the entirety of the budgetary income process, namely issuance and collection;
  • Under the law, proceed to record, on a computerised system, the entirety of the budgetary process of expenditure, namely approvals, commitments, processing, authorizations of payment and payments;
  • Proceed with the issuance of all means of payment and record and control all income (in the agreement and prior understanding that when this duty is carried out by ISCAL Services, it is done so in strict dependence and conjugation with the Services of the Presidency of IPL to whom it is originally accountable by force of the financial autonomy of the Lisbon Polytechnic Institute);
  • Check the safe sheet sent from the Treasury;
  • Accompany the budget implementation, through the control of income, expenditure and cash flows;
  • Checking the processes regarding the amount of tuition fees to be paid and preparing the lists of students with overdue payments;
  • Under the law, give financial information to internal and external bodies;
  • Prepare and process the information requested by the management bodies relative to economic and financial issues;
  • Organise and update the corresponding archive;
    Within the scope of the treasury, record movements of treasury operations, deposit amounts, proceed to the daily delivery of the documentation related to income to the Accounting Service, assure the management of the working capital, assure the protection of amounts in their possession and watch over safe deposits, keep the treasury accounts rigorously up-to-date;
  • Prepare procedure manuals and regulation projects within the scope of accounting, treasury and systems of internal control;
  • Ensuring the activities resulting from the law, administrative regulations, or those assigned by the President of ISCAL are performed.

2 — Provisioning and Patrimony Area:

  • Ensure the conservation and rational use of ISCAL material and equipment;
  • Ensure the safety of the equipment and the installations, proposing and promoting the preparation of procedure manuals and any necessary normative regulations projects;
  • Organize and keep the inventory and record of movable and immovable property of ISCAL up-to-date, removing from the inventory all goods considered deteriorated or obsolete;
  • Ensure the conservation, availability and distribution of items in stock, as well as the management of the warehouse, keeping the accounting data related to items in stock up-to-date;
  • Ensuring the procedures and processes related to the acquisition of goods and services, under the terms of the legal provisions, namely receiving, registering and informing regarding the requests for the acquisition of goods and services, carrying out prior consultations within the market, participating in the preparation of the specifications and tender programmes, integrating, whenever requested, the opening commissions, for the analysis of proposals and respective public opening and negotiation acts;
  • Issue purchase order forms or equivalent documents, to the suppliers, under the terms indicated by the competent entity to authorize the expenditure;
  • Check all expenditure documents before they are processed in accounting;
  • Guarantee and keep an up-to-date database of suppliers;
  • Organise and update the corresponding archive;
  • Ensuring the activities resulting from the law, administrative regulations, or those assigned by the President of ISCAL are performed.
Politecnico de Lisboa Repositório Científico Politécnico Lisboa IPL Net B-on  AEISCAL ISCEE
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